Apr 19, 2017 Whether you're new to mail merge, or have already created many merge documents, this course will take you on an ever deeper dive into the power of Microsoft Word 2016 for Mac.
With Office 2011 for Mac, your guide to mail merging in Word is Mail Merge Manager. You can invoke Mail Merge Manager by choosing Tools→Mail Merge Manager from the menu bar. It’s designed to be used starting at the top in Step 1, and you work your way down to Step 6.
The steps in the Mail Merge Manager are as follows:
Select a Document Type.
Choose from four types of mail merge:
* Form Letters: Customize a letter with personal information or data.
* Labels: Make mailing labels, tent cards, book labels, and DVD labels.
* Envelopes: Print envelopes of any size.
* Catalog: Choose this option to build custom, personalized catalogs, brochures, and price sheets. For example, you could pull pictures from a database to create individualized custom catalogs based on customer purchases, category, or some other criteria.
Select Recipients List.
Choose a data source for the mail merge.
Insert Placeholders.
Choose the field names (for example, column names, headers, and column headers) and position them in your document.
Filter Recipients.
Set rules as to which records will be retrieved from the data source.
Preview Results.
See exactly how your document looks with data before running the mail merge.
Complete Merge.
Run the merge. You can merge to a printer, a single Word document, personalized Word documents, or e-mail messages.
The most common thing to mail merge in Word 2013 is the standard, annoying form letter. However annoying it is, knowing how to create one will come in handy. Here’s how you start that journey:
1Start a new, blank document.
You can do it from the ribbon or just press Ctrl+N. Either way, you get the same screen.
2On the Mailings tab, from the Start Mail Merge group, choose Start Mail Merge→Letters.
This will give you the necessary format.
3Type the letter.
You’re typing only the common parts of the letter, the text that doesn’t change for each copy you print.
4Type the fields you need in ALL CAPS.
Microsoft Word 2011 Mac Mail Merge Labels
Type in ALL CAPS the text to be replaced or customized in your document. Use short, descriptive terms.
How To Do A Mail Merge In Microsoft Word Mac 2011
Mail Merge In Word Mac
You can insert a PrintDate field in the document. That way, the documents all have today’s date on them when they print.
5Save the main document.
If you already saved the document as you were writing it, give yourself a cookie.
After you create your letter, the next step is to create or use a recipient list.