Mac Microsoft Excel Filter Shortcut

Home » 333 Excel Shortcuts for Windows and Mac DOWNLOAD OUR FREE EXCEL RESOURCE GUIDE E-BOOK! Microsoft Excel is a powerful tool which has many Excel keyboard shortcuts to make you faster and more efficient. With the introduction of Excel 2016 on the Mac, Microsoft has started to adjust Mac shortcuts to be more aligned with Windows. As of February 2016, many Windows shortcuts can be used in Excel 2016/Office 365. For example, you can use fn + F4 to toggle between absolute and relative references, Control + Shift + L to toggle a filter on and off, etc.

If you're used to working with Excel on Windows, one of the most confusing aspects of using Excel on a Mac is shortcuts. Even basic shortcuts you've been using for years in Windows may not work as you expect.

After a few problems, you might wind up thinking that Mac shortcuts are 'totally different' or somehow 'broken'. In reality, Excel shortcuts on the Mac are quite capable, you just have to understand and adjust to certain differences.

In this article, I'll walk you through the key differences you need to be aware of to work productively with Excel shortcuts on a Mac.

Also see: Excel shortcuts on the Mac // 3 minute video

1. Special symbols

One of more confusing aspects of keyboard shortcuts on the Mac are the symbols you'll see for certain keys. For example, the Command key is abbreviated as ⌘, the Control key with ⌃, and the option key as ⌥. These symbols have a long history on the Mac, and you'll find them in menus everywhere.


The Mac Finder – abbreviations appear in all applications, not just Excel

You'll see these symbols in menus across all applications, so they're not specific to Excel. There really aren't too many symbols, so I recommend that you bite the bullet and memorize them. Mac microsoft teams. The table below shows some example shortcuts with a translation.

CommandShortcutTranslation
New workbook⌘NCommand N
Save As⌘⇧SCommand Shift S
Toggle ribbon⌘⌥RCommand Option R
Paste Special⌃⌘VControl Command V
Select row⇧SpaceShift Space

2. Function keys

Like their counterparts in the Windows world, Mac keyboards have function keys. These keys sit at the top of the keyboard and are labeled F1 to F12 on standard keyboards and F13, F14 and higher on extended keyboards.


Standard Mac keyboard with 12 function keys

As you know, function keys are uses for many shortcuts in Excel. For example, you can use F1 for help, F7 for spelling, and shift + F3 to insert a function. But if you try these shortcuts directly on a Mac, they don't work. Why?

By default, Function keys on a Mac control the computer itself, things like screen brightness, volume, video pause and play, and so on. This means that if press only the function keys in Excel, you'll end up controlling the Mac, and not Excel.

To make function keys work like you expect in Excel, you need to add a key: the function or fn key. You'll find the fn key in the lower left on your keyboard. Here are a few examples:

CommandWindowsMac
New chartF11fn F11
Calculate worksheetsF9fn F9
Open SpellingF7fn F7
Evaluate formulaF9fn F9

If you really hate using the fn key, you can change this behavior by changing a preference at System Preferences > Keyboard. Here you can check a box that will that will change function key behavior to work like 'standard function keys'.

If you do this, however, note that you won't be able to use function keys for things like Brightness, Volume, etc. unless you hold down the fn key. In essence, this setting reverses behavior so that you need to use fn to control the Mac.

Personally, I like using the function keys to control the computer, so I leave this setting alone, and just the fn key when needed in Excel.

3. Missing keys

Another difference that may trip you up on a Mac is certain keys are missing.

Unless you're using an extended keyboard, keys like Home, End, backspace, Page up, and Page down are nowhere to be found. This is a problem, because many of these keys are used in Excel shortcuts. The solution is to use specific substitutions, as shown in the table below.

WindowsMac equivalent
Homefn arrow left
Endfn arrow right
Page Upfn arrow up
Page Downfn arrow down
Screen rightfn option arrow down
Screen leftfn option arrow up
Move to Last cellfn control arrow right
Move to first cellfn control arrow left
Deletefn Delete
BackspaceDelete

The substitutions let you perform the same actions you can do in Windows. https://flashomg.netlify.app/run-microsoft-money-on-mac.html. However, They can make some shortcuts seem complicated on a Mac because you have to use more keys.

Microsoft excel keyboard shortcuts

Note: If you're using an extended keyboard on a Mac, you don't need to worry about substitutions, since you'll have keys for Home, End, Page up, etc.


Extended keyboards have all the keys

4. Ribbon shortcuts

In the world of shortcuts, perhaps the most painful difference on a Mac is a lack of ribbon shortcuts.

In Excel on Windows, you can use so called accelerator keys to access almost every command in Excel using only your keyboard. This doesn't matter much when you're performing an action that has a dedicated shortcut (i.e. Control + B for bold), since dedicated shortcuts are faster than ribbon shortcuts. But when you want to trigger an action that doesn't have a dedicated shortcut (like sort, hide gridlines, align text, etc.), it hurts a bit.


Excel ribbon in Windows with accelerator keys visible. No equivalent on the Mac!

5. Just different

Finally, some Excel shortcuts are just plain different on a Mac.

For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. For a complete list of Windows and Mac shortcuts, see our side-by-side list.

If you want to see more Excel shortcuts for the Mac in action, see our our video tips. Whenever we use a shortcut, we show both the Windows and Mac version.

Excel 2016/Office 365

With the introduction of Excel 2016 on the Mac, Microsoft has started to adjust Mac shortcuts to be more aligned with Windows. As of February 2016, many Windows shortcuts can be used in Excel 2016/Office 365. For example, you can use fn + F4 to toggle between absolute and relative references, Control + Shift + L to toggle a filter on and off, etc. So far, all the shortcuts that have been adjusted to match Windows shortcuts remain backward compatible with previous Mac only shortcuts. For example while fn F4 toggles references on the Mac, the old shortcut Command + T still works as well.

More shortcut resources

Mac Microsoft Excel Filter Shortcut Windows 10

  • 200 Excel shortcuts for Win and Mac (online list)
  • The 54 Excel shortcuts you really should know (article)
  • Laminated quick reference cards (old school)
  • Excel shortcuts course - (video training)

224 Excel keyboard shortcuts for Windows and Mac

The keyboard shortcuts make your work easier, faster and more efficiently.

This list covers 224 shortcut keys you can use for Windows and Mac. It’s organized by 13 categories which you experience in Excel 2016.

2013-7-9  The Microsoft Office Button is missing from Word, Excel, etc in my Office Suite. I have Office for Mac 2011. The buttons were there and now they are not. Not sure what happened. Where is the microsoft office button in excel mac 2011 free. 2020-4-2  Knowing how to make radio buttons in Excel 2011 for Mac is just as important as knowing how to make check boxes. Radio buttons (also called option buttons) are similar to check boxes, but you use radio buttons when only one of several choices is allowed. You put a group box around each group of. 2020-4-2  Office 2011 for Mac is full of useful features, including the autorecovery tool in Excel. Although crashes in Excel for Mac 2011 are extremely rare, it doesn’t hurt to make sure Excel 2011 is backing up your changes as you work. The following sections show you what to do to ensure Excel.

Enter complex equations using Reverse Polish Notation (RPN) In the Calculator app on your Mac, choose View RPN Mode. The stack is shown in Calculator’s display, the Equal Sign key (=) becomes the Enter key, and four keys appear for manipulating numbers on the stack. Do any of the following. Sep 26, 2016  Tech support scams are an industry-wide issue where scammers trick you into paying for unnecessary technical support services. You can help protect yourself from scammers by verifying that the contact is a Microsoft Agent or Microsoft Employee and that the phone number is an official Microsoft global customer service number. Calculating mode on microsoft mac torrent.

Table of contents

Useful Excel shortcut keys

WindowsMac
Display [Open file] dialog box
Ctrl+O+O
Cut the active cells to the clipboard
Ctrl+X+X
Copy the active cells to the clipboard
Ctrl+C+C
Paste the copied contents from the clipboard
Ctrl+V+V
Undo the last action
Ctrl+Z+Z
Redo the last action
Ctrl+Y+Y
Switch bold formatting
Ctrl+B+B
Switch italic formatting
Ctrl+I+I
Switch underlining
Ctrl+U+U
Switch strikethrough formatting
Ctrl+5+shift+X
Display [Find] dialog box
Ctrl+F+F
Display [Print] dialog box
Ctrl+P+P
Save workbooks
Ctrl+S+S
Display [Save As] dialog box
F12F12
Quit Excel
Alt+F4+Q
Display [Help]
F1F1

Shortcut keys for general functions

WindowsMac
Switch filter
Ctrl+Shift+L+shift+F
Display the access keys for the ribbon commands
Alt
Move the focus to the next commands on the ribbon
AltTab
Show or Hide the ribbon
Ctrl+F1+option+R
Display the right-click menu
Shift+F10shift+F10
Switch the full screen mode
AltVU+control+F
Exit the full screen mode
Escesc
Close dialog boxs, message windows etc
Escesc
Move to the right tab in a dialog boxes
Ctrl+Tab
Move to the left tab in a dialog box
Ctrl+Shift+Tab
Operate the functions in a dialog box
Enterreturn
Minimize Excel windows
+H
Display [Print] tab in the Backstage view
Ctrl+F2control+F2
Open [Smart Lookup]
control+option++L
Display [File] and Backstage view
AltF
Display [Home] tab in ribbon
AltH
Display [Insert] tab in ribbon
AltN
Display [Page Layout] tab in ribbon
AltP
Display [Data] tab in ribbon
AltA
Display [Review] tab in ribbon
AltR
Display [View] tab in ribbon
AltW
Show or hide objects
Ctrl+6control+6
Switch floating shapes such as text boxes, shapes or pictures
Ctrl+Alt+5Tab
Exit the floating shape navigation
Escesc
Display [Thesaurus] dialog box
Shift+F7shift+F7
Check spelling
F7F7
Display [Quick Analysis Tool] dialog box
Ctrl+Q
Display [Insert] dialog box to insert rows, columns or cells
Ctrl+Shift++control+shift+=
Display [Delete] dialog box to delet rows, columns or cells
Ctrl++
Show or hide outline signs
Ctrl+8control+8
Display [Error Checking] menu
Alt+Shift+F10
Display [Create Names] dialog box
Ctrl+Shift+F3+shift+F3
Display [Name Manager] dialog box
Ctrl+F3
Display [Define Name] dialog box
+F3
Display [Define Name] dialog box
AltMMDcontrol+L
Display [Paste Name] dialog box
F3

Shortcut keys for workbooks

WindowsMac
Create a new blank workbook
Ctrl+N+N
Create a new workbook from templates
+shift+P
Close the active workbook window
Ctrl+W+W
Display control menu for a workbook window
Alt+Space
Minimize the active workbook window
Ctrl+9control+9
Restore the size of the active window
Ctrl+F5
Mixmize or restore the size of the active window
Ctrl+F10+F10
Perform [Size] command when it’s not maximized
Ctrl+F8control+F8
For Mac, expand in lengthwise, then in widthwise
control+F8
Move the active window, when it’s not miximized
Ctrl+F7
Switch to the next book window
Ctrl+F6
Calculate all worksheets in all open workbook
F9F9
Culculate all worksheets in all open workbook regardless of any changes since the last calculation
Ctrl+Alt+F9
Recalculate all open workbooks includes cells which are not marked for calculation
Ctrl+Alt+Shift+F9

Shortcut keys for worksheets

WindowsMac
Insert a new worksheet in the active workbook
Shift+F11shift+F11
Move to the right worksheet
Ctrl+Pageupoption+
Move to the left worksheet
Ctrl+Pagedownoption+
Select the active worksheet and the left one
Ctrl+Shift+Pageup
Select the active worksheet and the right one
Ctrl+Shift+Pagedown
Move between the ribbon, the window, the worksheet and the zoon control (Including split windows)
F6
Move between the ribbon, the window, the worksheet and the zoom control
Shift+F6
Calculate the active worksheet
Shift+F9shift+F9

Shortcut keys for navigation

WindowsMac
Move one cell up
Move one cell down
Move one cell left
Move one cell right
Move to the right cell
Tabtab
Move to the left cell
Shift+Tabshift+tab
Scroll one screen up
PageUppage up
MacBook : fn+
Scroll one screen down
PageDownpage down
MacBook : fn+
Scroll one screen left
Alt+Pageupoption+page up
MacBook : fn+
Scroll one screen right
Alt+Pagedownoption+page down
MacBook : fn+
Move to the first cell in a work sheet
Ctrl+Homecontrol+home
MacBook : control+
Move to the last cell in a work sheet
Ctrl+Endcontrol+end
MacBook : control+
Move to the first row
Homehome
MacBook : fn+
Move to the upepr left corner when scroll lock is on
Home+ScrollLock
Move to the top in the data range
Ctrl++
Move to the last in the data range
Ctrl++
Move to the left edge in the data range
Ctrl++
Move to the right edge in the data range
Ctrl++
Move the cursor to the last in the formula bar
Ctrl+Endcontrol+end
MacBook : control+
Move to one cell up within the selected ranges
Enterreturn
Move to one cell down within the selected ranges
Shift+Entershift+return
Move to one cell right within the selected ranges
Tabtab
Move to one cell left within the selected ranges
Shift+Tabshift+tab
Move to the next corner colockwise
Ctrl+.control+.
Display [Go To] dialog
F5F5
Scroll and move to the active cell
control+delete
Go to the submenu from the main menu
Go to the next command in the main menu or the submenu
Move to the next in ribbon
Scroll the worksheet up and down, left and right
ScrollLock+
Move to the next option or option group in a dialog box
Tabtab
Move in the active drop-down list in a dialog box
Turn the End mode on or off
Endfn+
Move to the first field of the next record in a data from
Enter

Shortcut keys for selection

Mac Microsoft Excel Filter Shortcut Free

WindowsMac
Expand selected range by one cell
Shift+shift+
Select the entire worksheet
Ctrl+A+A
Select the current region when data is contained in the worksheet
Ctrl+Shift+Space+shift+space
Select the current region and its summaries when data is contained in the worksheet
Ctrl+Shift+SpaceSpace+shift+spacespace
Select the entire worksheet
Ctrl+Shift+SpaceSpaceSpace+shift+spacespacespace
Select all objects when a object is selected
Ctrl+Shift+Space
Select the entire row
Shift+Spaceshift+space
Select the entire column
Ctrl+Spacecontrol+space
Expand the selected range to the top call of the row
Shift+Homeshift+home
MacBook : shift+fn+
Expand the selected range to the beginning of the worksheet
Ctrl+Shift+Homecontrol+shift+home
MacBook : control+shift+fn+
Expand the selected range to the end of the worksheet
Ctrl+Shift+Endcontrol+shift+end
MacBook : control+shift+fn+
Expand the selected range one screen up
Shift+Pageupshift+page up
MacBook : shift+fn+
Expand the selected range one screen down
Shift+PageDownshift+page down
MacBook : shift+fn+
Select all cells with commnets
Ctrl+Shift+Ocontrol+shift+O
Select text from the cursor to the last in the formula bar
Ctrl+Shift+Endcontrol+shift+end
MacBook : control+shift+fn+
Turn the extend selection mode on or off
F8F8
Select from the active cell to the cell which has data
Ctrl+Shift+:+shift+:
Expand selected range to the last cell which has data in the same row or the same column
Ctrl+Shift++shift+
Select the cells which have data around the active cell
Ctrl+Shift+*+shift+*
Select the cells which have the different value from the active cell in the same row
Ctrl+|
Select the cells which have the different value from the active cell in the same column
Ctrl+Shift+|control+shift+|
Select the array includes the active cell
Ctrl+/control+/
Select the cells with formulas refering to the active cell directly
Ctrl+[control+[
Select the cells with formulas refering to the active cell directly or indirectly
Ctrl+Shift+[control+shift+{
Select the cells with formulas which refer to the selected range directly
Ctrl+]control+shift+]
Select the cells with formulas which refer to the selected range directly or in directly
Ctrl+Shift+]control+shift+}
Add discontiguous cells to the selected range
Shift+F8shift+F8
Select cells which have different values from the active cell in a row
control+
Select the active cell when many cells are selected
shift+delete
Delete the selected ranges
Ctrl++
Select the top command in the main or sub menu
Home
Select the last command in the main or sub menu
End
Open the selected menu
Enter
Activate the selected button
Enter
Display the list of the selected command
Display the selected drop-down list
Alt+

Shortcut keys for data entry

WindowsMac
Edit the active cell
F2F2
Edit the active cell and place the cursor at the end
control+U
Edit the active cell and place the cursor at the end
BackSpacedelete
Delete a charactor to the left of the cursor or selected text
Deletedelete
MacBook : fn+delete
Delete the contents in an active cell
BackSpacedelete
Delete the contents but keep formats and comments in cells
Deletedelete
Delete the left charactor of cursor or selected charactors
BackSpacedelete
Exit edit mode and select one cell below
Enterreturn
Delete entry in cells or the formula bar
Escesc
Complete a cell entry and move one cell down
Enterreturn
Complete a cell entry and move one cell up
Shift+Entershift+return
Enter the current time
Ctrl+:+;
Enter the current date
Ctrl+;control+;
Copy the format and the contents to one cell below
Ctrl+D+D
Copy the format and the contents to one cell right
Ctrl+R+R
Enter the current entry to selected ranges
Ctrl+Entercontrol+return
Display [Replace] dialog box
Ctrl+Hcontrol+H
Repeat the current Find action
Shift+F4shift+F4
Display [Sort] dialog box
+shift+R
Display [Create Tables] dialog box
Ctrl+T+T
Insert and edit a comment
Shift+F2shift+F2
Display [Insert Hyperlink] dialog box
Ctrl+K+K
Display the auto complete list
control+option+
Enter an array formula
Ctrl+Shift+Enter+shift+return
Perform a selected button function or check / uncheck the check box
Space
Use [Flash Fill] function
Ctrl+E
Display [Charactor Viewer] dialog box (including Emoji)
control++space

Shortcut keys for format cells

WindowsMac
Select the fill color
AltHH
Add top borders to the selected range
AltHBP+option+
Add bottom borders to the selected range
AltHBO+option+
Add left borders to the selected range
AltHBL+option+
Add right borders to the selected range
AltHBR+option+
Add outline borders to the selected range
Ctrl+Shift+&+option+0
Remove outline borders from the selected range
Ctrl+Shift+_+option+
Align left
AltHL1+L
Center text
AltHAC+E
Align right
AltHAR+R
Increase font size in text boxs
Ctrl+Shift+>
Decrease font size in text boxs
Ctrl+Shift+<
Increase font size
+shift+>
Decrease font size
+shift+<
Display [Format Cells] dialog box
Ctrl+1+1
Display [Font] tab in [Format Cells] dialog box
Ctrl+Shift+Pcontrol+shift+P
Display [Style] for Windows / [Modify Cell Style] for Mac dialog box
Alt+Shift+7+shift+L
Display [Paste Special] dialog box
Ctrl+Alt+V+control+V

Shortcut keys for number format

WindowsMac
Apply [General] number format
Ctrl+Shift+~control+shift+~
Apply [Time] fromat with hour, minute and AM or PM
Ctrl+@control+shift+@
Apply [Date] format with date, month and year
Ctrl+Shift+#control+shift+#
Apply [Percentage] format without decimal places
Ctrl+Shift+%control+shift+%
Apply [Currency] format with 2 decimal places and negative numbers in parentheses
Ctrl+Shift+$control+shift+$
Apply [Number] format with thousands separator, and minus sign (-) for negative values
Ctrl+Shift+!control+shift+!
Apply [Scientific] number format with two decimal place
Ctrl+Shift+^control+shift+^

Shortcut keys for rows and columns

WindowsMac
Insert selected rows or columns
Ctrl+Shift+++shift++
Delete selected rows or columns
Ctrl++
Hide the selected rows
Ctrl+9+9
Hide the selected columns
Ctrl+0+0
Unhide the selected rows
Ctrl+Shift+(control+shift+9
Unhide the selected columns
Ctrl+Shift+)control+shift+0
Delete the characters from the cursor to the last
Ctrl+Deletecontrol+delete
MacBook : control+fn+delete
Group the selected cells
Alt+Shift++shift+K
Ungroup the selected cells
Alt+Shift++shift+J

Shortcut keys for formulas and functions

WindowsMac
Display [Formula] tab in ribbon
AltM
Show or hide the formula bar
Ctrl+Shift+Ucontrol+shift+U
Start a formula
==
Display [Insert Function] dialog box
Shift+F3
Display [Insert Function Arguments] dialog box
Ctrl+A
Display [Formula Builder]
shift+F3
Display [Formula Builder] when a valid function name is typed in a formula
control+A
Insert Autosum
Alt+Shift+=+shift+T
Insert function arguments and parentheses when function name has been entered
Ctrl+Shift+Acontrol+shift+A
Switch display between a cell value and a fomula
Ctrl+`control+`
Switch display between a cell value and a formula in the worksheet
Ctrl+Shift+`
Copy formula from the cell above to the active cell
Ctrl+Shift+control+shift+
Copy value from the cell above to the active cell
Ctrl+Shift+control+shift+
Switch cell references from relative to partially absolute to absolute
F4F4

Shortcut keys for charts

WindowsMac
Create an enbedded chart from the selected range
Alt+F1option+F1
Create a chart in a new worksheet from the selected range
F11F11

Shortcut keys for macros

WindowsMac
Create a macro sheet
Ctrl+F11+F11
Display [Macro] dialog box
Alt+F8option+F8
Display [Microsoft Visual Basic] window
Alt+F11option+F11

Mac Microsoft Excel Filter Shortcut Free

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